Operations Manager

General Purpose: Responsible for supporting the continuous improvement of the total quality of the branch/office as it relates to the management of the day to day office operations and the attention to financial matters that may include payroll, billing and/or accounts receivable.
Essential Functions: Prepares the necessary feeder reports for the processing and dissemination payroll checks.
Invoices all clients for fees and expense reimbursements.
Maintains accurate files on clients and employees.
Prepares timesheets and submits for processing of employee payroll checks.
Prepares, complies and forwards malpractice insurance reports to the corporate office.
Manages receivable aging by conducting research, initiating collection actions and adjusting cash postings.
Reviews and codes vendor invoices for Accounts Payable processing.
Updates balance sheet analysis.
Prepares journal entries for month-end closure.
Maintains petty cash fund.
Performs human resource functions as required.
Supervises collection and distribution of mail.
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Coordinates the maintenance of office machines; ensures necessary office supplies are in stock.
Maintains office events calendar.
Investigates, evaluates, and resolve exceptions, errors and unusual items.
Functions as a contact with other departments on company accounting issues.
Helps in the preparation and distribution of bonus monies.
Coordinates the repair and service of office telephone and computer systems.
Supervises general office functions to ensure smooth office operations.
Primarily responsible for day to day management of the office staff.
Completes other assignments as requested and assigned.
May have access to personal health information ("PHI") necessary to fulfill the above duties and responsibilities.
Access to use and ability to disclose PHI is further defined by each organization/department.
Minimum Education & Experience Requirements: Graduate of an accredited two (2) year accounting program or an equivalent combination of education and experience.
Four (4) years experience in payroll, billing and collections, preferably in the health care industry.
Demonstrated successful customer service skills including supervisory and training experience.
Knowledge, Skills & Abilities Required: Demonstrated ability to work under pressure with multiple tasks, changing priorities, short deadlines and heavy workload.
Excellent analytical skills including identifying issues and trends, summarizing financial and business data and preparing resolutions.
Excellent verbal and written skills.
Excellent organizational skills with attention to detail.
Computer proficiency to include current company software programs.
Working Conditions & Physical Effort: Work is normally performed in a typical interior/office work environment.
Ability to sit in front of CPU for long periods of time.
Ability to work flexible schedule and/or evening hours as needed.
Physical activity is sedentary and may require occasional lifting or carrying up to 10 lbs.