Financial Services Supervisor

*Position Summary* This is a supervisory level accounting position responsible for the supervision and/or preparation of complex professional, accounting, pension, and finance functions necessary to maintain the accounting and financial records and systems of the City.
The Financial Services Supervisor reports directly to the Finance Director.
Interaction with City employees, numerous vendors and the public while maintaining a friendly environment within the Department is required.
The Financial Services Supervisor exercises direct supervision over staff personnel in the Finance Department and indirectly advises other persons or organizations who perform any accounting functions for or on behalf of the City.
*Essential Duties and Responsibilities:* • Supervises (and if necessary performs) the City's fiscal and accounting activities of Financial Clerk I, Financial Clerk II and Grant Accountant.
Final approver on all new vendors, customers, entry of all invoices to customers and entry of all invoices from vendors.
• Reviews and updates all daily general ledger batches created by finance staff.
• Manages the general ledger accounts for non-enterprise and enterprise funds; creates and maintains GL accounts per Florida Uniform Accounting Manual • Supervises and/or performs cash handling tasks to include auditing and reconciling daily cash activities, deposit preparation and ensures that the deposits are taken to the bank promptly.
• Makes monthly bank transfers to maintain adequate balances for bank and DEO, SRF loan payments per amortization schedules.
• Responsible as final approver for all requisitions.
• Executes timely SRF loans and equipment loans payments.
• Creates and maintains ADG user log ins, permissions and menus and changes to reports required by all departments.
• Creates GL entries for surplus, disposed and transferred fixed assets.
• Supervises new asset creation and fixed asset reconciliation by grant Accountant at year end.
• Supervises and reviews creation of yearly SEFA by Grant Accountant.
• Assists in monitoring City compliance with grant program financial operations and reporting requirements.
• Supervises or performs yearly update tax rates, pension rates; quarterly taxes, RT6 • Trains all city staff on ADG reporting, payroll, requisitions, purchase orders, AP and AR processes.
• Point person for IT updates and purchases for city, including printers/scanners.
• Create and process monthly journal entries for special cemetery, VOCA, administrative cost transfer between funds.
• Final approver of finance staff biweekly timecards • Maintains all vehicles titles.
• Works with HR to create type codes create and map cost centers.
• Creates, reconciles, and updates to the general ledger all bound journal entries of all EFT/ACH monthly payments to vendors and receipts from grants and the State of Florida payments.
• Works with Finance Director on monthly bank statement reconciliations.
• Evaluates processes and drafts new processes and the related documentation to address operational needs.
• Maintains internal controls.
• Promote staff development.
• Assists with annual audit and ACFR.
• Assists in the development of financial studies, annual budgets, plans, forecasts, estimates, and finance-related ordinances and resolutions.
• Assists in gathering, interpreting, and preparing data for studies or reports.
• Interacts with City employees, multiple vendors and the public over the phone and face to face.
• Promotes a customer-friendly environment within the department.
• Performs other duties as assigned.
*Knowledge, Skills and Abilities:* • Knowledge of and experience with accounts receivable, accounts payable, purchase orders, fixed assets, general ledger and payroll systems and the demonstrated ability to oversee and supervise technical and financial staff performing those duties.
• Knowledge of governmental accounting principles and practices.
• Ability to assist in the preparation of governmental financial reports (GAAP).
• Ability to clearly communicate both verbally and in writing.
• Ability to interact effectively with various departments and outside vendors/customers.
• Ability to make computations and tabulations with speed and accuracy.
• Ability to communicate effectively both orally and in writing; ability to understand and follow complicated oral and written instructions.
• Ability to use a computer network workstation for financial activities.
Job Type: Full-time Pay: $55,648.
32 - $81,900.
00 per year Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Military leave * Paid time off * Retirement plan * Vision insurance Experience level: * 2 years Ability to Relocate: * Palatka, FL 32177: Relocate before starting work (Required) Work Location: In person